Documentation and Archives Officer at Ngororero District: (Deadline 1 March 2024)

Documentation and Archives Officer at Ngororero District: (Deadline 1 March 2024)

Documentation and Archives Officer at Ngororero District: (Deadline 1 March 2024)

Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
    • 1
      Advanced Diploma in Office Management

      0 Year of relevant experience

    • 2
      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 4
      Advanced Diploma in Library and Information Science

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Bibliotheconomy

      0 Year of relevant experience


  • 6
    Advanced Diploma in Bibliotheconomy

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Organizational and planning skills
    • 2
      Knowledge of archive management software
    • 3
      Knowledge of the documentation management system (DMS) would be an advantage
    • 4
      Knowledge of integrated document management
    • 5
      Communication skills
    • 6
      Interpersonal skills
    • 7
      Bookkeeping skills
    • 8
      Organizational Skills
    • 9
      Report writing & Presentation Skills
    • 10
      Proficiency in information technology,Computer literacy
    • 11
      Computer Literacy
  • 12
    Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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