Documentation and Archives Officer at Rwamagana District: (Deadline 14 April 2025)

Documentation and Archives Officer at Rwamagana District: (Deadline 14 April 2025)

Documentation and Archives Officer at Rwamagana District: (Deadline 14 April 2025)

Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Qualifications

    • 1
      Advanced Diploma in Office Management

      0 Year of relevant experience

    • 2
      Advance Diploma in Library and Information Studies

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 4
      Bachelor’s Degree Library and Information Sciences

      0 Year of relevant experience

  • 5
    Advanced Diploma in Bibliotheconomy

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Integrity
    • 2
      Strong critical thinking skills and excellent problem solving skills
    • 3
      Inclusiveness
    • 4
      Accountability
    • 5
      Communication
    • 6
      Teamwork
    • 7
      Client/citizen focus
    • 8
      Professionalism
    • 9
      Commitment to continuous learning
    • 10
      Report writing and presentation skills
    • 11
      Organizational and planning skills
    • 12
      Knowledge of archive management software
    • 13
      Knowledge of the documentation management system (DMS) would be an advantage
    • 14
      Knowledge of integrated document management
    • 15
      Communication skills
    • 16
      Organizational Skills
    • 17
      Report writing & Presentation Skills
    • 18
      Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage
    • 19
      Book Keeping Skills
    • 20
      Proficiency in information technology,Computer literacy
    • 21
      Computer Literacy
  • 22
    Good interpersonal communication skills
Psychometric Languages

  • 1
    English
Psychometric Domains

    • 1
      Analytical skills

      Competence / Skills

    • 2
      Time management

      Competence / Skills





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