Executive Personal at Assistant Legal Aid Forum (LAF): (Deadline 31 January 2024)
RECRUITMENT NOTICE No 1/LAF/24
The Legal Aid Forum (LAF) is a national civil society network of legal aid service providers, comprising of 38 Organisations. Our membership ranges from national and international NGOs, trade unions, faith-based associations and professional bodies to University legal aid clinics, all working towards improving access to justice, legal aid and Human rights promotion in Rwanda.
In order to effectively accomplish its mission and vision, the Legal Aid Forum is accepting applications from qualified and skilled individuals to fill the following vacant position within its Secretariat:
Position: Executive Personal Assistant
Description
The Executive Personal Assistant provides high-level and professional administrative support to the Executive Director (ED) of the Secretariat of the Legal Aid Forum. He/She works closely together and reports directly to the ED. The Executive Personal Responsibilities include but not limited to:
- Assisting in managing the daily work of the Executive Director and make sure it is completed on time;
- Coordinating with the Executive Director all departments;
- Support the Executive Director in his/her daily administrative planning;
- Coordinating all appointments of the Executive Director;
- Acting as the first point of contact with people from both inside and outside of LAF Secretariat;
- Arranging travels, visas and accommodation and occasionally travelling with the Executive Director to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests and handling them when appropriate;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming emails, faxes and often corresponding on behalf of the Executive Director;
- Taking notes and minutes;
- Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings.
Requirements
- University degree( At least a Bachelor’s) in Public Administration, Secretariat Studies, International Relations, Law, ICT or any other relevant field;
- At least 3 years of demonstrated professional experience in the field;
- Proven strong knowledge of communication practices and techniques;
- Fluent in written and spoken English, French and Kinyarwanda;
- Proficiency in the use of computer and other IT tools;
- Strong planning and organisationnal skills;
- Demonstrating integrity and ethical standards;
- Experience in working with NGOs.
Interested Candidates should send their CV, 2 references, a letter of motivation, a copy of degree(s) and relevant Certificate(s). Applications should be addressed to the Executive Director, P.O.Box 5225 at Kimihurura, KN 14 AV, KG 668 ST and submitted electronically to: recruitment@legalaidrwanda.org. Closing date for applications is 31 January 2024 at 5:00 pm (Kigali Time).
Only shortlisted candidates will be contacted.
Done at Kigali, on 10 January 2024
Management
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