Executive Secretary ​at Rwanda Coffee Cooperatives Federation (RCCF): (Deadline 23 February 2024)

Executive Secretary ​at Rwanda Coffee Cooperatives Federation (RCCF): (Deadline 23 February 2024)

JOB DESCRIPTION FOR THE POSITION OF EXECUTIVE SECRETARY AT RWANDA COFFEE

I. RCCF BACKGROUND 

Rwanda Coffee Cooperatives Federation (RCCF) was founded on April 2nd, 2009. It has legal registration number RCA/1544/2009 issued on December 17th, 2009. RCCF is currently made of 14 unions that unions around 105 primary cooperatives.

RCCF works with its member unions and primary cooperatives by providing professional assistance in their establishment as well as administration and management. It provides useful information as well as capacity development of their affiliated member unions and primary cooperatives to enhance their development. In the world of business, RCCF supports their member unions and primary cooperatives by linking them with potential buyers and facilitates networking between sector players. RCCR is an inclusive federation with an emphasis to promote women and youth in coffee cooperatives formation, leadership and management.

II. ROLES AND RESPONSIBILITIES OF THE BUSINESS ADVISOR 

The daily management of the RCCF is ensured by the Executive Secretary, who exercises authorities delegated to him/her by RCCF Board of Directors. He/she is responsible of all technical and administrative activities of the federation and his/her key roles and responsibilities include but not limited to;

• Ensure the daily management of the federation
• Follow up the progress of the implementation of RCCF action plans
• Ensure the organization operates in compliance with administrative and financial procedures and policies
• Ensure Timely financial and activity reports are submitted to the Board of Directors for approval and partner (where necessary)
• Ensure financial and administrative filing according to the standards and RCCF procedure manual
• Ensure timely planning of federation activities and their monitoring and evaluation is maximized
• Execute all tasks of the federation
• Ensure discipline and a smooth working environment within RCCF
• Attend the Board of Directors’ meetings and provide her/his advices;
• Ensure the security of federation resources is established
• Manage and coordinate federation/project activities, from substantive, administrative, and financial points of view, applying strategic planning and systematic coordination of project activities, monitor financial resources and accounting to ensure accuracy and reliability of financial reports
• Manage day-to-day project implementation and overall coordination of project
• Ensure supervision of the Project personnel and other staffs and ensure effective communication and coordination between the Project offices, federation offices, and the BoD
• Provide direction and leadership in advocating federation objectives and ensure that all interested parties are well informed about the organization/project activities and
• Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing, and reporting systems;
• Prepare funding proposals and concepts for mobilization of resources for RCCF;
• Ensure the establishment and maintenance of proper professional relationships with relevant national and international partner agencies, relevant developing programs/projects.
• Carry out any duties assigned to him/her by the board of directors

III. REQUIRED QUALIFICATIONS 

• Bachelors ’degree in Business Management, Economics, Agri-business, or related discipline;
• At least between 2-3 years working experience in similar role
• Experience in networking with partners at all levels (ministries, donors, private sector, NGOs, and local community-based organizations);
• Knowledge in use of computer; Microsoft office
• Familiar with the cooperative movement especially in coffee sector in Rwanda
• Strong knowledge of Cooperative law and cooperative policy in Rwanda;
• Ability in negotiating business deals,
• Ability to work under minimum supervision to meet deadlines
• Commitment and drive to achieve challenging goals, and problem-solving attitude
• Team player with strong interpersonal skills and the ability to deal with multiple teams located in multiple institutions
• Expertise and experience in Coordination of project
• Strong management skills including the ability to provide strategic guidance, technical oversight, mentor staff, build strong teams, develop work plans, and manage budgets and project expenditures;
• Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects with high attention to
• Ability to organize, prioritize and schedule work assignments
• Proven written, analytical, presentation, and reporting skills
• Fluency in spoken and written English, preferably bilingual, but at least working knowledge (spoken and written) of French; and Kinyarwanda is essential
• Excellent communicational skills

The Executive Secretary shall be working under a permanent contract after a three months’ probation period and approval by the General Assembly (GA). Interested candidates should send their CVs, cover letter, and copy of academic certificates to: rccf2009@yahoo.fr and make a copy to fulgencesebazungu@gmail.com 

The deadline for the application is 4:00 pm on 23rd February 2024. Write in email title “RCCF Executive Secretary”.

SEBAZUNGU Fulgence 

Chairman

Rwanda Coffee Cooperatives Federation

KIGALI