Job announcement for Finance Management Specialist under UR-Sweden Program: (Deadline 28 November 2025)

Job announcement for Finance Management Specialist under UR-Sweden Program: (Deadline 28 November 2025)

JOB ADVERTISEMENT

BACKGROUND

Under the bilateral research cooperation between Sweden and Rwanda, the University of
Rwanda is implementing a University of Rwanda Sweden Program (UR-Sweden Program)
since more than two decades. The overall objective of this Program in its current phase
is to “increase the production of relevant high-quality scientific knowledge that
contributes to Rwanda becoming a knowledge-based economy”. This program has played
a crucial role in advancing research, education, and socio-economic transformation in
Rwanda.

To implement its activities, the University of Rwanda through its Single Project
Implementation Unit (UR SPIU) is seeking to recruit a highly motivated and wellorganized Finance Management specialist to fill a vacant position of Finance Management
Specialist for UR Sweden Program. This position supports the program’s finance
functions. The contributions of this position holder is critical in ensuring effective
implementation and fostering collaboration across all aspects of the program.

Position: Finance Management Specialist

The Finance Management Specialist will provide financial leadership and oversight for
the UR-Sweden Program and support other projects at the University of Rwanda Single
Project Implementation Unit (UR SPIU) in ensuring compliant, timely, and accurate
financial operations and reporting.

Main Duties and Responsibilities
(a) Preparation of Work Plans and Budgets
• Support the Program Management and other projects in developing project budgets
and financial plans.
• Contribute to preparation of annual work plans and budgets for program and other
projects.

.Main Duties and Responsibilities
(a) Preparation of Work Plans and Budgets
• Support the Program Management and other projects in developing project budgets
and financial plans.
• Contribute to preparation of annual work plans and budgets for program and other
projects.
(b) Timely Financial Reporting
• Maintain accurate accounting and bookkeeping systems in line with donor and
GoR requirements.
• Under the supervision of the line manager, ensure timely monthly, quarterly, and
annual financial reporting.
• Record transactions in EBMIS and reconcile shared accounts in local and foreign
currencies.

• Monitor GL accounts, correct errors, and ensure appropriate allocation of
expenditures.
• Track budget execution and inform management on budget-performance
alignment.

(c) Timely Verification of Payments
• Ensure that all expenditures are eligible, supported, and approved before
processing.
• Process and verify staff and supplier payments and maintain sequential records.
• Assist in preparing withdrawal applications aligned with donor/Government of
Rwanda requirements.
• Manage operations of special and counterpart accounts effectively.
(d) Tax Filing and Statutory Compliance
• Prepare and file PAYE, VAT, and other tax obligations with RRA in coordination
with HR or assigned staff.
• Ensure RSSB contributions are timely paid and taxes for service providers are
declared.
• Prevent penalties by ensuring timely and compliant tax payments.
(e) Documentation and Records Management
• Maintain proper books of accounts and establish an organized, secure filing
system.
• Track and digitize inventory of assets and stock.
• Implement measures to protect financial records from unauthorized access or loss.
(f) Financial Decision-Making Support
• Assist program/project team in administrative and financial planning activities.
• Promote cost-effectiveness and advise on value-for-money decisions.
• Recommend improvements in financial systems and procedures.
• Provide strategic financial guidance to the Program management.
(g) Internal and External Audit Follow-Up
• Facilitate audits and ensure audit recommendations are implemented.
• Coordinate timely submission of audit reports to development partners.
• Collaborate with internal and external auditors and support documentation
readiness.
• Promote accountability and strive for unqualified audit opinions across the
assigned projects the Program.

Qualifications and Experience:
• Master’s degree in accounting or finance

• A proven experience of 5 years (minimum) in Financial Management Practices;
• A qualification course such as ACCA, CPA is a must. Having both will be an added
advantage.
• A minimum of 3 years of experience in accounting for the donor-funded projects is
a must;
• Having experience in Government accounting including the use of the
Government’s Integrated Financial Management System (IFMIS) will be an
advantage.
• Experience in use of Integrated Education Business Management Information
System (EBMIS) is an added advantage
• Excellent leadership and managerial skills, great teamwork, strong analytical
skills, strong planning and budgeting skills, strong attention to detail skills and
problem solving skills;
• Strong computer skills, especially in Microsoft Excel, PowerPoint, Access and
accounting packages;
• Excellent oral and written communication in English;
• Ability to work independently with minimal supervision

APPLICATION PROCEDURE:

Interested and qualified candidates should submit their applications online to the
https://forms.gle/mdLAXaYvWT5MbHSPA. The application file must contain the
following documents:
1. Application letter addressed to UR-SPIU Coordinator indicating the position.
2. A detailed Curriculum Vitae
3. A copy of academic degree and academic transcripts (as one document)
4. A copy of proof of previous relevant experience if any (as one document).
5. A copy of National Identity and/or passport

The Deadline for submission of the application is set on 28th November 2025 at 5:00
PM. Only shortlisted candidates will be required to sit for the written test.
Done at Kigali on 19/11/2025
Dr. Michael MUGISHA, MPH, PhD
Coordinator
Single Project Implementation Unit (SPIU)
University of Rwanda.

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