JOB AT Abt Associates Inc : Finance and Administration (F&A) Manager : ( Deadline : 10 May 2019 )

JOB AT Abt Associates Inc : Finance and Administration (F&A) Manager : ( Deadline : 10 May 2019 )

Finance and Administration (F&A) Manager

USAID Rwanda Integrated Health Systems Activity (RIHSA)

Abt Associates, a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development, seeks a qualified Finance & Administration (F&A) Manager for the upcoming five-year USAID Rwanda Integrated Health Systems Activity (RIHSA). RIHSA aims to strengthen the health system of Rwanda to provide quality health care services, increase financial protection, and promote self-reliance.

The F&A Manager will be responsible for financial management and reporting as well as contract management and USAID compliance. S/he will oversee procurement and subcontracting, budgeting, human resources management, and provide general administrative support for the project.

The position will be based in Kigali and will report to the Chief of Party (COP). The position is contingent upon contract award to Abt Associates.

Responsibilities:

Develop, manage, and monitor project budgets, accurate financial reports, and projection of funding needs under the direction of the COP.
Oversee the development and implementation of administrative, financial and operations management systems and support project implementation.
Manage the implementation of financial, administrative, and human resources (HR) policies and procedures.
Oversee the recording of expenditures, income, and any other related transactions in the accounting software.
Provide ongoing financial administration to the project, including reviews and approvals of payment vouchers and corresponding checks, purchase requisitions, consultant agreements, vendor invoices, and client invoices. Conducts regular audits of supporting documentation.
Oversee procurement efforts for the project including selection and negotiation with vendors, and management of subcontractors on the project.
Ensures that government taxes, pension funds, and other local statutory requirement are paid on time.
Assist in the implementation of the internal financial control system and compliance with Abt and donor policies.
In collaboration with the Rockville-based project team, supervise institutional subcontracts and sub-agreements.
Guide the management team on the financial aspects of annual work planning, and ensure that operational plans, budgets, and reports are submitted as per contract agreements.
Ensure project budget projections, expenditure, and tracking are in accordance with USAID and contract procedures for audits.
Create and maintain financial reporting and tracking systems, and provide financial performance updates to the Rockville team on project activities.
Ensure that the accounting records are up to date at all times, orderly, well kept, and readily available for reference and audit, when required.
Oversee the preparation of payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc). Manage the review of monthly payroll for accuracy.
Develop and manage project banking procedures and transactions.
In collaboration with Abt’s HR Department, oversee all human resources management functions. This includes recruitment, hiring, transition and termination; benefits administration; performance appraisal and ongoing performance management; leave tracking; rewards and recognition; and disciplinary processes.
Contribute to monthly and quarterly reporting processes as needed.
Effectively liaise with Rockville-based Finance and Contracts Manager and International Accounting Manager on all operational and financial procedures and any issues that may arise.
Adhere to and ensure project compliance with USAID regulations, Abt Associates policies and procedures, and Rwanda laws for all of the above.

Qualifications

Bachelor’s degree or a Master’s degree (preferred) in finance, business management or administration, accounting, economics and/or other relevant fields.
Minimum 8 years of experience in the financial and administrative management of large, complex international development projects; USAID experience in contract management is required.
Expertise and skills in developing and managing large budgets, preferably for the implementation of public health programs in Rwanda.
Demonstrated experience in managing a team of finance and administration staff.
Demonstrated initiative and self-motivation in handling all assigned tasks.
Computer literacy (MS Word, MS Excel, other relevant computer applications and databases) and skills with Quicken, as well as strong analytical skills, with emphasis on budgeting and financial analysis, required.
Advanced organizational skills, and ability to set priorities and effectively multi-task.
Strong verbal and written communications skills and proficiency in English required; French strongly preferred.
Rwandan national strongly preferred.
Interested candidates may send a CV and cover letter to RwandaJobs@abtassoc.com

Please include “RIHSA” and the position title in the subject line of the email. Deadline for applications is 10 May 2019, though applications submitted by May 6th will be prioritized. Only shortlisted candidates will be contacted.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.

Interested individuals can learn more about Abt Associates’ multi-disciplinary group of dedicated professionals who provide TA, research, analysis, and systems strengthening services in more than 100 countries at www.abtassociates.com