JOB AT MINISTRY OF LOCAL GOVERNMENT : Financial Management Specialist : ( Deadline : 11 June 2019 )
Job Description
Roles and responsibilities:
• Assist in identification of financial management priority activities for MINALOC, and in the formulation of strategic plans and budgets consistent with the priorities;
• Work with and coach the Planning experts of the Budget Entities within which project activities will be carried out to help establish realistic medium term plans and budgets which are:
o Consistent with funding priorities,
o Achieve the objectives of the projects
o compliant with the financing agreement between the World Bank and the Government of Rwanda and
o designed to contribute to broader Social Protection outcomes;
• Review online transactions, validate supporting documents, review reports (soft copy/hard copy) and provide administrative authorization at his/her level for subsequent approvals as required;
• Help to ensure that key internal controls designed to prevent and detect and correct errors are operating;
• Work with MINALOC colleagues to ensure that reports to management provide usable financial management information to support planning and decision making;
• Plan for the external audit on an annual basis, supporting the preparation of an implementation plan to follow up on audit recommendations;
• Provide inputs and necessary support to the World Bank missions during projects reviews by participation in field missions and preparation of reports and analysis;
• To supervise the bookkeeping of the project in accordance with the financing Agreement;
• To Ensure compliance of taxes computations and declarations with Rwandan Tax laws and advise accordingly
• To prepare payment documents, carry out the computations imputations, management and filing of documents related to the IDA funding;
• Prepare draft unaudited interim financial reports (IFRs), Withdrawal Applications, and other mandatory reporting to be submitted to MINECOFIN and the World Bank
• To prepare and monitor cash flow plan of the project and produce its updated report at the end of every month;
• Ensure that World Bank Implementation Support Missions, audit and evaluation recommendations related to financial management are implemented.
• Perform any other duties in line with project activities that can be assigned to him/her consistent with requirements for effective and efficient project financial management.
• Ensure timely reconciliation of all funds per the requirements of the FM guidelines and other applicable documents.
• Facilitate in integration of FMIS with program data for automated reporting, funds reconciliation and coordinated reporting
• Establish and Follow up of recommendation implementation action plan based on internal and external audit observations in order to monitor their audit oversight and discharge;
• Assess the strength of internal controls and recommend improvements which provide reasonable assurance regarding; a) the effectiveness and efficiency of operations; and b) reliability of financial reporting. Reporting:
The Financial Management Specialist shall be formally line managed and report to SPIU Coordinator at MINALOC
• Monitor and assist in drafting management’s response to internal and external audit findings;
• Other responsibilities assigned by the supervisor.
Job Profile
Key Selection Criteria
• Accounting Professional Qualification recognized by IFAC (eg. ACCA, CPA) or Ao in Business Administration or Commerce with specialization in Accounting, Economics and/or Finance with 7 years of working experience in a financial management role managing a substantial budget. Alternatively, prospective candidates should have a Masters in the same fields mentioned above with at least 5 years working experience in a senior financial management role managing a substantial budget
• Detailed knowledge of Generally Accepted Accounting Principles (GAAP) and practices;
• Detailed knowledge of the Government of Rwanda’s public financial and tax management law and regulations;
• Knowledge of Rwanda’s accounting standards and procedures;
• Knowledge of World Bank PFM guidelines, accounting and reporting requirements is an added advantage;
• Excellent practical accounting skills, able to manage accounting systems and systems of internal control;
• Strong IT skills, knowledge of Smart IFMIS, able to work with major database systems, financial management systems and Excel and power point especially;
• Analytical & complex problem solving skills;
• High ethical standards, and capacity to exercise good judgment;
• Attention to detail, works meticulously in a systematic way
• Excellent team working and team management skills;
• Good communication skills;
• Time management skills and capacity to adhere to strict reporting timelines by producing excellent financial reports with credible data and information;
• Fluency in Kinyarwanda, English and/or French
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