Office Assistant (Southern New Hampshire University) at Inkomoko Entrepreneur Development: (Deadline 4 March 2024)
Office Assistant (Southern New Hampshire University)
Closing on: Mar 4, 2024
About the Company
GEM is a major Southern New Hampshire (SNHU) initiative created in 2017 and is the first large-scale online learning initiative for refugees partnering with in-country organisations to deliver high quality, low cost education tailored to meet the needs of displaced learners.
Southern New Hampshire University, in partnership with Inkomoko, has launched an online education assessment center in Kigali. SNHU, the degree-granting partner of Kepler, provides online education and therefore, online assessment to demonstrate mastery.
Inkomoko partners with Southern New Hampshire University (SNHU) to offer online educational degrees to Refugees in Rwanda.
Company Values
All staff at Inkomoko are connected to a shared set of organizational values:
- Purpose: be solutions-oriented, produce high-quality work, be a global leader.
- Achievement: push yourself to reach beyond what you previously thought possible.
- Improvement: be humble, engage in continuous growth through open & accurate feedback.
- Bravery: willing to take risks, create a safe space for others, be compassionate, inclusive.
- We Eat Goat: we celebrate success and support each other in hard times.
Inkomoko is an affirmative action/equal opportunity employer. Refugees, women, and persons who reflect the diverse communities we serve are strongly encouraged to apply.
About the Opportunity
The Global Education Movement (GEM) in partnership with Inkomoko is recruiting for an Office Assistant whose responsibilities will be:
Responsibilities
- Act as a point of contact for GEM-hub stakeholders.
- Manage calendars and schedule appointments as necessary.
- Schedule and coordinate visitor and vendor meetings.
- Lead the process of file maintenance.
- Assist Reviewers and Managers with tasks as required.
- Gather necessary documents and report data for accounting, human resources, operations, and administrative functions.
- Contribute to the development of new systems to support GEM Hub operations.
- Collaborate with fellow team members to support positive working relationships.
- Liaise with other Inkomoko Admin team to order office supplies.
- Complete administrative tasks as needed.
- Protect and ensure student privacy.
- Distribute projects among reviewers and ensure that queues are balanced.
- Manage Reviewers’ schedules.
- Lead various projects as assigned by the manager.
- Attend reviewer training.
- Attend in-person, online video, and telephone meetings with the manager or team members.
- Other duties as required to ensure the success of the GEM Hub.
Minimum Qualifications
- Hold a Bachelor’s degree in administration, management or any relevant field.
- Prior college-level experience with online learning preferred.
- Demonstrable experience in records maintenance.
- Ability to manage multiple tasks effectively.
- Prior experience maintaining calendars and scheduling appointments.
- Ability to understand and follow specific instructions and procedures.
- Ability to prepare and print routine correspondence, labels, and/or other basic written material.
- Word processing and/or data entry skills.
- Skill in the use of operating basic office equipment.
- Skill working in an electronic management system.
- An encouraging and respectful attitude toward all students and colleagues; “can-do” attitude English Proficiency.
- Demonstrated level of fluency in at least one African language: Kinyarwanda, Kirundi, or Swahili
- Prior experience using software applications.
- Demonstrated ability to learn and utilize rapidly changing technological platforms.
- Experience managing Learning Management Systems (such as Canvas, Brightspace, etc) would be an added value.
What You’ll Get
The Office Assistant will be offered the minimum of a competitive salary, health insurance, paid leave (including sick, vacation, and parental leave), and a one-year contract, renewable at the end of the contract period, depending on performance.
Working Conditions & Physical Requirements
The Office Assistant will work at the Kigali, GEM Hub office 5 days a week (Wednesday to Sunday every week).
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