Personal Assistant to Commercial Directors at BRALIRWA: (Deadline 5 October 2022)

Personal Assistant to Commercial Directors at BRALIRWA: (Deadline 5 October 2022)

We are seeking to hire a qualified and dedicated Personal Assistant to Commercial Directors, based in Kigali, reporting to the Sales Director. 70% of the work – Sales Department and 30% of the work – Marketing Department.

JOB PURPOSE

Ensure the effective and efficient management of the office of the SD and MD through a professional discharge of all secretarial and administrative functions.

KEY RESPONSIBILITIES            

1. Manage Sales Director (SD’s) daily diary to ensure work time is more efficient

• Organise and maintain diaries and make appointments for the Sales Director;
• Ensure effective time management in this regard and follow-up activities.
• Bring up matters requiring SD’s attention.
• Attend to and receive visitors for the Sales Directors.
• Create and maintain a good image for the office of the Sales Director (SD);

1. Manage efficient office through effective communication with other departments

• Execute complex administrative tasks (receiving phone calls, mail, copy, scan etc.)
• Screening enquiries and requests, and handling them when appropriate;
• Ensure smooth communication within all departments
• Ensure that matters for SD’s attention are promptly attended to.
• Provide any other administrative support to the Sales & Marketing Department.
• Manage and review the filing of documents
• Follow up on documents to be signed by the SD & MD and dispatch to the concerned people

1. Coordinate and attend to all incoming/outgoing correspondence and ensure that only those requiring input from the Sales Director go up.

• Deal with, and attend to all (except personal mails) incoming correspondence addressed to the Sales Director;
• Filter and dispatch all incoming correspondence.
• Control all documents requiring SD signature;
• Follow-up delivery of all outgoing correspondence.
• Prepare documents and equipment for meetings
• Provide administrative support for the Sales department
• Responsible for keeping or storing important files concerning the Sales Department

1. Supervise activities such as

• Meeting and greeting visitors at all levels.
• Visitors are attended to in a proper manner and given all support needed.
• Act as the manager’s first point of contact with people from both inside and outside the organisation
• Liaising with clients, suppliers and other staff in addition to supporting managers, their team and departments

QUALIFICATION AND SKILLS

• Bachelor’s degree in Business Administration, or any other related field.
• At least 1-3 years of the General administration field.
• Ability to ensure confidentiality
• Ability to use MS Office packages-Word, Excel and PowerPoint
• Ability to communicate productively and build interpersonal skills
• The ability to communicate in Kinyarwanda and English (both oral & written), and French will be added advantage

HOW TO APPLY
As a Diverse and Global Company, we recruit based on the principle of equal opportunity. This means that our hiring decisions are not based on race, color, religion, beliefs, etc. but our decision is purely based on your shown competencies and behaviors during the assessment process.

In case you meet the above requirement, please go to  https://careers.theheinekencompany.com/ and search for “Personal Assistant to Commercial Directors ”. Only applications meeting the requirements will be contacted.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.  In case you face any challenges in applying, please let us know through jobs.bralirwa@heineken.com (no applications will be accepted through this email).

The closing date for the submission of applications is 5th October 2022.

At HEINEKEN, we brew great beers and we build great brands. We are committed to surprising and exciting our consumers and employees everywhere. We have a proud history and heritage in brewing and in our communities. With operations in over 70 markets globally, we are the world’s most international brewer.

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