Procurement Officer at Gasabo District (GASABO ): (Deadline 8 July 2025)

Responsibilities of a Procurement Officer at Level Two Teaching Hospital 🔹 1. Procurement Planning Develop and implement the hospital’s annual procurement plan in coordination with department heads. Forecast demand for medical supplies, pharmaceuticals, equipment, and services. Align procurement activities with budget allocations, work plans, and priority needs. 🔹 2. Purchasing and Supplier Management Initiate and process purchase requests and orders in accordance with procurement laws and internal procedures. Identify, evaluate, and manage qualified vendors and service providers. Obtain and evaluate quotations, bids, and proposals, ensuring value for money and quality. 🔹 3. Tendering and Contracting Prepare and manage tender documents, including requests for quotations (RFQs), bids (RFBs), or proposals (RFPs). Organize and facilitate tender evaluation committees, ensuring transparency and fairness. Draft and oversee procurement contracts in coordination with legal and finance departments. 🔹 4. Compliance and Documentation Ensure all procurement processes comply with: National public procurement laws Institutional guidelines Donor-specific rules (if applicable, e.g., CDC, Global Fund) Maintain accurate and complete procurement records, bid evaluations, contracts, and delivery notes. 🔹 5. Inventory and Supply Chain Coordination Coordinate with the storekeeper and pharmacy to avoid stockouts or overstocking. Track the delivery and receipt of goods to ensure they match specifications, quantities, and quality standards. Assist in monitoring supplier performance and contract execution. 🔹 6. Reporting and Analysis Prepare monthly, quarterly, and annual procurement reports for hospital management and external audits. Analyze procurement data to identify spending trends, cost savings, and improvement areas. 🔹 7. Internal and External Audits Support Facilitate access to procurement documents during audits or supervisory visits. Respond to audit findings and implement recommendations to strengthen procurement processes. 🔹 8. Ethical and Transparent Practices Uphold the principles of integrity, fairness, and non-discrimination in all procurement activities. Report and avoid any conflict of interest, favoritism, or corruption. 🔹 9. Teamwork and Coordination Work closely with the finance, administration, and medical teams to align procurement with service delivery needs. Participate in hospital planning, budgeting, and review meetings. 🔹 10. Capacity Building and System Improvement Stay updated on procurement regulations and best practices. Recommend system improvements and participate in e-procurement, digital recordkeeping, or other innovations.