Procurement Officer at Ruhango District: (Deadline 10 September 2025)

Core Responsibilities: Procurement Planning: Prepare and update the annual procurement plan in collaboration with hospital departments. Ensure alignment of the plan with the hospital’s budget and strategic priorities. Tendering and Bidding Process: Organize and manage the tendering process in compliance with Rwanda Public Procurement Authority (RPPA) regulations. Prepare bidding documents, request for quotations, and tender notices. Participate in evaluation committees for supplier selection. Contract Management: Draft, review, and monitor supplier contracts to ensure they meet legal and hospital requirements. Ensure contract execution according to specifications, timelines, and budgets. Purchase Orders and Acquisitions: Prepare and issue purchase orders after approvals. Ensure timely acquisition and delivery of goods, services, and works. Vendor Management: Maintain and update a database of qualified suppliers. Evaluate vendor performance based on quality, delivery time, and cost. Stock and Inventory Coordination: Work closely with the storekeeper and pharmacy to monitor stock levels. Prevent stockouts and overstocking by timely procurement of essential items (e.g., drugs, medical supplies). Record-Keeping and Reporting: Maintain accurate and organized procurement files and documentation. Prepare monthly, quarterly, and annual procurement reports for hospital management and oversight bodies. Compliance and Ethics: Ensure all procurement activities comply with the Law on Public Procurement and RPPA guidelines. Promote transparency, accountability, and fairness in procurement processes. Coordination with Stakeholders: Liaise with the District, Ministry of Health, Rwanda Biomedical Center (RBC), and other partners on procurement-related matters. Support external audits and respond to queries from oversight institutions. Continuous Improvement: Identify opportunities to optimize procurement processes and reduce costs. Stay updated with new procurement laws, procedures, and technologies. Reporting Line: Reports to: Hospital Director General or Administrative Director Collaborates with: Accountant, Internal Auditor, Storekeeper, Heads of Services/Units