Procurement Specialist at RWANDA FORESTRY AUTHORITY: (Deadline 28 January 2022)

Procurement Specialist at RWANDA FORESTRY AUTHORITY: (Deadline 28 January 2022)

Job description

• Produce a general and specific procurement plan for RFA/SPIU to publish and ensure they are updated on quarterly basis in accordance with an acceptable format;
• Monitor the progress of annual procurement plan and submit monthly report to the RPPA and weekly reports to RFA/SPIU
• Ensure that all technical specifications and terms of references are provided in a timely manner and during procurement planning.
• Prepare and publish general tender notices, specific notices and request for expressions of interest
• Ensure that the procurement activities are carried out in accordance with the rules and procedures of Rwanda and of other development partners where applicable
• Participate in bids opening and bid evaluation processes and prepare evaluation reports as required
• Ensure that contracts are prepared immediately after provisional notification
• Respond to requests for clarifications and appeals in a timely manner and in accordance with procurement procedures
• Ensure the respect of timelines committed to in the memorandum of understanding/agreement with development partners
• Monitoring the performance of contracts and Purchase orders related on weekly basis for each tender in collaboration with the User Division/Department
• Put a mechanism of measuring the value for money and other procurement principles
• Ensure paper based and electronic filing of all procurement documents in a safe system for a period of 10 years
• Prepare Monthly procurement progress reports and submitted to RPPA on time
• Perform any other duties assigned by the Supervisor