Procurement Specialist/Works at Rwanda bio Medical Center (RBC): (Deadline 25 November 2025)

The procurement Specialist in charge of works will have the following duties and responsibilities: 1. Procurement Planning and Strategy • Develop, revise and publish the annual procurement plans aligned with bilateral and multilateral project action plans • Provide guidance to the end-user divisions on the development of technical specifications, Terms of Reference, market survey and Feasibility study for construction works • Prepare procurement strategic documents required for the approval of multilateral or bilateral projects 2. Tender Documentation • Conduct preliminary assessments of proposed construction sites for all multilateral and bilateral projects in accordance with established action plans • Prepare and publish tender documents for construction works • Ensure that all tender documents are reviewed and approved by the Tender Committee and the Chief Budget Manager before their publication • Prepare and seek for review and approval of responses to request for clarifications and amendment of tender documents • Facilitate pre-bid meetings and site visits with potential contractors • Ensure compliance with relevant procurement regulations and donor requirements 3. Bids opening and evaluation • Participate in the bid opening sessions • Participate in evaluation of bids or proposals • Notify successful and unsuccessful bidders • Prepare responses to appeal lodged by bidders 4. Contract award, management and Administration • Participate in contract negotiations • Draft contracts and follow up the contract signature processes • Organize and conduct kick-off meeting for construction works • Supervise the contract execution • Facilitate conflicts resolution during the contract execution period • Ensure the validity of performance securities and contracts • Participate in approval of contract amendments • Ensure the compliance with project objectives and donor requirements • Conduct with end-user technical handover of project • Conduct with end-user partial, provisional and final handover of construction works • Conduct with end-user technical validation of feasibility study of construction works, • Implement audit recommendations 5. Financial and Administrative Oversight • Review and approve contractor payment requests and invoices • Prepare and submit the requests for payment of invoices to Finance for payment 6. Reporting and Documentation • Prepare monthly, quarterly and ad hoc procurement on project implementation progress reports • Maintain procurement archives • Provide technical inputs for donor reports and project updates • Maintain and update procurement lessons learned register for future projects 7. Additional Responsibilities • Perform any other tasks assigned by the hierarchical supervisor • Participate in project meetings, reviews, and coordination activities • Support capacity building initiatives for beneficiary organizations