Request for Proposal for Supply of Car Tracking Services: (Deadline: 25 February 2021)
NETIS Rwanda Ltd
VAT/TIN: 109072774
Gitega, Nyarugenge, Kigali-Rwanda
KN2 Ave
Building near SP Nyarugenge, at 1st Floor
29th January 2021
TITLE: REQUEST FOR PROPOSAL FOR SUPPLY OF CAR TRACKING SERVICES
Date of Issue: 29th January 2021
Date of Submission: 25th February 2021, at exactly 9:00 a.m. Kigali Time.
Date of Opening: 25th February 2021, at exactly 9:30 a.m. Kigali Time.
INTRODUCTION
NETIS Rwanda Ltd is a company serving the Telecommunications industry in twelve (12) countries, Rwanda inclusive. NETIS Rwanda Ltd is registered in Rwanda in the telecommunication sector, and we offer the Fibre Optic Network design, deployment, and customer connectivity services in many African cities and in Kigali-Rwanda since January 2020. We also offer services in the range of wireless and wired telecommunications activities, Satellite telecommunications activities, tower construction and maintenance services just to mention a few.
NETIS Rwanda Ltd now invites, by present invitation to tender, sealed bids from eligible and qualified bidders for the Car Tracking Devices with installation in Nyarugenge District, Kigali-City, Rwanda. Participation to the competition is open on equal conditions to all companies or enterprises specialized in the field with a valid trading license and allowed to bid for tenders.
PROJECT SUMMARY
- NETIS RWANDA Ltd is looking for a competent company that fulfils the stated requirements to supply and install the car tracking devices.
- Below are the Required data output to be detected and reported by the devices in real time:
i Harsh break (> 36KM/H (Per 1 Second)
ii) Harsh acceleration (> 34KM/H (Per 1.5 Second)
iii) Harsh turn (0.47 x g)
iv) Over-speeding (>80KM/H in 60 Seconds Delay)
v) Location of the vehicle/motorcycles
vi) Actual fuel consumption rates
REQUIREMENTS TO BID
- Valid Trade license
- Valid RRA Tax clearance Certificate (see below note)
- Indicate delivery time and/or a confirmation that stock is locally available
- The financial proposal in FRW currency, and price inclusive of all taxes (kindly clarify those taxes e.g. VAT, duties etc.).
- Three (3) recommendation/reference letters from previous clients for similar supplied items.
SELECTION CRITERIA
- Best Price, payment terms, delivery terms (60%)
- Experience in number of reference customers (5% per reference customer; a maximum of 15%)
- Benefits or other services included in the price (15%)
- Authenticity of the trademark of goods requested (10%)
RESERVATIONS
Any file submitted to respond to this call for tenders becomes the property of NETIS Rwanda Ltd, which, at its sole discretion, reserves the right to:
- Disqualify any proposal on the basis of the offeror failure to follow the instructions in the solicitation,
- Extend the time for submitting all responses to the Request For Proposals after notification to all bidders,
- Terminate or modify the tender process at any time and resume it,
- Award the contract to the shortlisted bidders on the basis of the selection criteria,
- NETIS Rwanda Ltd will not compensate bidders for the preparation of their bids,
- NETIS Rwanda Ltd is under no obligation to order a minimum or maximum quantity of goods and makes no financial or other commitment.
Well printed bids written in English language, properly bound and presented in four copies of which, an original and three copies must reach, in sealed envelopes to the Finance Manager Office, located at Gitega, Nyarugenge, Kigali-City near SP Nyarugenge at 1st Floor not later than Friday, 25th February 2021 at 9:00 am local time. Electronic bidding shall not be allowed. Late bids will be simply rejected.
Bids will be opened physically in the presence of the bidders or their representatives who choose to attend in person at the address mentioned above on the same day, on 25th February 2021 at 9:30 am local time, at NETIS RWANDA Ltd Meeting room (NETIS Rwanda Ltd will make sure all COVID19 measures are observed and that the bidders will be safe).
The bids will remain valid for 30 days from the deadline of submission.
Interested eligible bidders may obtain further information from NETIS RWANDA LTD at the email address supplychain.RW@netisgroup.net or come to NETIS Rwanda Ltd offices from Monday to Friday from 9h00 a.m. to 11h30 a.m. local time.
Note: ONLY SHARE YOUR OFFER AT OPENING DATE AND TIME WITH OTHER BIDDERS. NETIS RWANDA LTD IS A CLEAN AND NON-CORRUPT ENTITY.
Done at Kigali, on 29th January 2021.
By Management
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