Secretary and Data Manager at PRO-FEMMES/TWESE HAMWE (PFTH): (Deadline 24 September 2021)
JOB ANNOUNCEMENT
Pro-Femmes /Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women’s status, peace, and development. It was established in October 1992, and currently represents 53 member organizations within the country. The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political, and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.
PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill the position of Secretary and Data Manager, under the supervision of the Executive Director.
Duties and responsibilities
- Manage correspondences addressed to Pro-Femmes/ Twese Hamwe
- Ensure a reliable and comprehensive electronic and/ manual filing and archiving system for all Pro-Femmes/ Twese Hamwe documents
- Ensure adequacy, accuracy, and legitimacy of data at the secretariat level;
- Prepare working documents for relevant Pro-Femmes/ Twese Hamwe Secretariat meetings and relevant stakeholders’ meetings;
- Ensure timely requisition of office supply especially those for the secretariat;
- Prepare and/ or draft all Pro-Femmes/ Twese Hamwe correspondences in close consultation with the Executive Director;
- Prepare staff meetings per the plan and draft minutes;
- Organize and schedule appointments;
- Manage incoming and outgoing mails;
- Handle sensitive information in a confidential manner;
- Facilitate the website of Pro-Femmes/ Twese Hamwe to get appropriate information from different internal sources;
- Ensure appropriate and effective communication between Pro-Femmes/ Twese Hamwe and various partners/ stakeholders;
- Perform other tasks as shall be advised by the supervisors at Pro-Femmes /Twese Hamwe.
Key skills required
- Knowledge of office administration procedures;
- Aptitude to manage secretariat work;
- Good computer skills including Word, Excel, MS Outlook, PowerPoint, etc……
- Excellent typing and keyboard skills;
- Excellent written and verbal communication skills in English, French, and Kinyarwanda with presentation capabilities;
- Attention to details with a high level of accuracy and confidentiality;
- Ability to work with minimum supervision;
- High level of discretion and judgment;
- Good communication, customer service oriented, and relationship-building skills.
Desired competencies and qualifications for the Secretary and Data Manager
- Holder of Bachelor’s degree in public administration, Communication, or related fields;
- At least 6 years progressive experience in an administration position, specifically related to a secretary, information management;
- Solid organizational skills, including attention to detail, multi-task, and time management;
- Have strong analytical skills and ability to deal with complex issues in a clear and practical manner;
- Excellent communicator orally and in writing
Expression of interest and application
Interested and qualified candidates must submit their application to the office of Pro-Femmes/ Twese Hamwe located at Gahanga sector, Kicukiro district, just near Gahanga Sector’s office not later than 24th September 2021 at 4:00 pm. The application file must contain the following documents:
- A motivation letter addressed to the Chairperson of PRO-FEMMES/TWESE HAMWE;
- Detailed CV
- Copy of degree and other relevant documents/ certificates
- Copy of National ID or Passport
- Proof of past experience;
- At least one recommendation letter from a previous employer.
N.B: Only short-listed candidates will be contacted for written test
Done at Kigali, September 13th, 2021
BUGINGO Emma Marie
Executive Director
Pro-Femmes/ Twese Hamwe
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