Secretary to Finance at NATIONAL IDENTIFICATION AGENCY(NIDA): (Deadline 2 February 2022)

Secretary to Finance at NATIONAL IDENTIFICATION AGENCY(NIDA): (Deadline 2 February 2022)

Secretary to Finance at NATIONAL IDENTIFICATION AGENCY(NIDA): (Deadline 2 February 2022)

Job description

 Receive and check incoming and outgoing Finance mails;
 Record incoming and outgoing Finance mails;
 Ensure timely distribution of all Incoming/outgoing invoices;
 Facilitate Suppliers to access needed documents;
 Regularly check and dispatch mails received in Finance;
 Ensure the security of Finance correspondences;
 Write and submit on regular basis (monthly and quarterly) reports;
 Maintain a current and accurate filing system;
 Ensure timely filling of Finance documents;
 Determine Finance documents to be sent to NIDA Documentation and Archives Office;
 Take minutes of meetings chaired by Director of Administration and Finance and file reports;
 Receive and answer all Finance phone calls and record necessary information related to Finance;
 Digitize all received supporting documents.

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    Experience: 0

  • Advanced Diploma in Office Management

    Experience: 0

  • Bachelor’s Degree in Secretarial Studies

    Experience: 0

  • Bachelor’s Degree in Public Administration

    Experience: 0

  • Bachelor’s Degree in Administrative Sciences

    Experience: 0

  • Bachelor’s Degree in Sociology

    Experience: 0

  • Bachelor’s Degree in Management

    Experience: 0

  • Bachelor’s Degree in Office Management

    Experience: 0

  • Bachelor’s Degree in Business Administration

    Experience: 0

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Knowledge of office management

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

  • Creativity and Innovation

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