Tender title: Supply and installation of mobile surface portable Solar-Powered irrigation equipment at Association Mwana Ukundwa (AMU): (Deadline 19 May 2026)

Tender title: Supply and installation of mobile surface portable Solar-Powered irrigation equipment at Association Mwana Ukundwa (AMU): (Deadline 19 May 2026)

TENDER NOTICE

Tender title: Supply and installation of mobile surface portable Solar-Powered irrigation equipment

1. Organization background

Association Mwana Ukundwa (AMU) is a Christian Organization that wants to see children growing in self-sustained and holistically transformed families. Formed in 1995, AMU operate in 8 districts including Gisagara and Nyaruguru.

2. Project background

Since 2024, Association Mwana Ukundwa together with Tearfund, have implemented the project called Kungahara, which is supported by the European Union (EU). This project serves 10,000 farmers through their Self-Help Groups and their cooperatives in both Gisagara and Nyaruguru. The project purpose is the boost agricultural production through equipping farmers with skills and information to practice smart agriculture.

3. Objectives

This procurement of distribution of mobile solar-powered irrigation equipment seek to:

• Demonstrate the effectiveness of mobile solar-powered irrigation systems in enhancing agricultural productivity.
• Demonstrate the effectiveness of movable solar-powered irrigation equipment in addressing water scarcity.
• Support farmers in the Southern Province, especially in the identified districts, to enhance their resilience to drought conditions.
• Contribute to the overall improvement of agricultural practices in the Gisagara and Nyaruguru.
• Provide practical training to farmers on operation, maintenance, and benefits of solar-powered irrigation

4. Scope of work

The selected firm/company is expected to:

• Supply 13 high quality Difful Surface Solar-powered portable pump of 550 Watts: Discharge capacity: 3 m³/hour, Total head: 50 m, Pump controller, Solar cables (DC), Solar panels of 645 Watts, Trolley of two wheels and 10m Flexible suction pipe, Irrigation hose (1”, 100 m), GI fittings & accessories (GI elbow 1’’, GI Nipple 1”, Camlock complete 1″ male, Shower head 1”, Hose connector 1″, Collier 1″ and Teflon).
• Supply and deliver the agreed-upon irrigation equipment to the designated locations.
• Provide installation services and offer technical training sessions on proper use, maintenance, and benefit of the equipment to farmers and local technicians.
• Ensure that the supplied equipment is adaptable to the local conditions and meets the specific needs of farmers in the mentioned location

5. Expected Deliverables

The expected deliverables from the selected firm/company include:

• Supply 13 high quality Difful Surface Solar-powered portable pump of 550 Watts: Discharge capacity: 3 m³/hour, Total head: 50 m, Pump controller, Solar cables (DC), Solar panels of 645 Watts, Trolley of two wheels, 10m Flexible suction pipe, Irrigation hose (1”, 100 m), GI fittings & accessories (GI elbow 1’’, GI Nipple 1”, Camlock complete 1″ male, Shower head 1”, Hose connector 1″, Collier 1″ and Teflon).
• Provide manuals (Catalogue) for equipment operation, maintenance, and troubleshooting.
• Conducting training sessions for farmers on the proper use and benefits of the equipment supplied.

• Provide warranty for all supplied equipment.

Detailed technical specifications are provided below.

Note: The total price must include all applicable taxes and transport costs to the sites.

6. Payment Modality

The payment for the contract shall be made in two installments as follows:

• 40% advance payment shall be made upon signing of the contract this payment is intended to facilitate mobilization and procurement of materials.

• The remaining 60% balance shall be paid after full delivery, installation (where applicable), and successful inspection/acceptance of the goods or services by the client.

7. Distribution plan

The 13 kits shall be distributed as follow:

8. Qualifications and experience

Interested firms/companies should possess:

• Proven experience in supplying solar-powered surface portable irrigation equipment.
• Demonstrated expertise in providing training and technical support.
• Knowledge of local conditions in the above-mentioned 2 districts.

9. Timeline:

The supply, delivery, installation, and training must be completed within twenty (20) working days from the date of contract signature.

10. Required Documents for Submission

Interested bidders (companies) are invited to submit their offer containing the following documents

1. Application letter addressed to the Executive Director of Association Mwana Ukundwa
2. Copy of the company registration certificate issued by RDB
3. A valid tax clearance certificate Issued by RRA
4. A valid tax clearance certificate Issued by RSSB
5. Proof of use of Electronic Billing Machine (EBM) (previous invoice or EBM usage certificate).
6. At least three certificates of good completion for supplying irrigation equipment
7. A commitment letter from the bidding company confirming completion of the supply and installation within a maximum of 20 working days after contract signing, and a provision of a 1-year warranty period.
8. A financial proposal (quotation) for the supply and installation of all required items, inclusive of transport costs to the sites mentioned above and all applicable taxes.

Note:

The equipment to be supplied will be inspected to verify compliance with the required specifications, and a testing demonstration will be conducted. If the equipment does not function properly, Association Mwana Ukundwa reserves the right to reject it and proceed with the next ranked bidder(s).

All the above documents are mandatory; failure to submit any of them will result in automatic disqualification.

11. Submission details

All applications and required documents must be submitted in a sealed envelope clearly marked: “Supply of mobile surface portable solar-powered irrigation” and delivered to the AMU Headquarters located in Kigarama sector, Bwerankori Cell no later than 19/05/2026 at 10:00 am

For any inquiries, please get in touch with us at 0788304869, 0788530061, 0788569017, 0788508408

Kigali May 5, 2026

Dr Samuel Byiringiro

Executive Director

Association Mwana Ukundwa

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