Terms of Reference for Consultancy Services for Situation Analysis, Baseline Survey and Mapping Data Collection, Analysis and Reporting for Family Strengthening and Community-based Support for Care of Children With Disabilities in Families Project  at Chance for childhood (Deadline:  26 September, 2025)

TERMS OF REFERENCE FOR CONSULTANCY SERVICES FOR SITUATION ANALYSIS, BASELINE SURVEY AND MAPPING DATA COLLECTION, ANALYSIS AND REPORTING FOR FAMILY STRENGTHENING AND COMMUNITY-BASED SUPPORT FOR CARE OF CHILDREN WITH DISABILITIES IN FAMILIES PROJECT 

Kigali, September 20th, 2025

Table of contents

Table of contents2

1. Consultancy information3
2. About CHANCE FOR CHILDHOOD3
3. Background information4

3.1 Reason of scale up5

3.2 Project outcomes5

4. Objectives of the Assignment5

4.1 Scope of work5

4.2 Purpose of situation analysis, baseline survey and mapping exercise6

4.2.1 Situation analysis and Baseline survey6

4.2.2 Mapping exercise6

5. Methodology7
6. Communication7
7. Tasks and responsibilities7

7.1 Documents to be shared with the consultant8

8. Required skills and experience8

8.1 Language requirements9

8.2 Additional requirements9

9. Survey arrangements10

9.1. Timeline10

10.Terms of payment11

11. How to apply11

11.1 Technical Proposal11

11.2 Proposed cost and Work plan11

12. Application Review Process12
13. Safeguarding12
14. Confidentiality12

1. Consultancy information

Title: Family Strengthening and community-based support for care of children with disabilities in families.

Type of Contract: Consultancy firm/ consultant

Post Level: Consultancy

Duty Station: Burera

Expected Places of Travel: Applicable where necessary

Duration of Assignment: 3 months (60 working days)

Estimated commencement date: 29 September 2025

End Date: 19 December 2025

Duration of the work: 60 days

Department/Unit: Programmes

Reports to: Programmes Manager

Application deadline: 26th September 2025.

2. About CHANCE FOR CHILDHOOD

Chance for Childhood is an award-winning charity working in Africa to support the most vulnerable children, such as street children, disabled children, children affected by conflict and kids behind bars. Our vision is to fight for every child. We work with African visionary community leaders to implement locally relevant yet far-reaching projects that create lasting change within the justice, education, and social protection sectors. This enables us to focus on ‘hard to reach’ children, both in terms of their complex needs (e.g., street children with learning difficulties) and location (e.g., urban violent slums or remote rural areas). Together we make ideas and impact both sustainable and scalable to protect, educate and empower even more of the world’s most disadvantaged children.

Our interventions in Africa are now in Rwanda, Uganda, Kenya, Ghana, the Democratic Republic of Congo (DRC) and Sri Lanka in South Asia.

3. Background information

The Government of Rwanda is strongly committed to ensuring that all children can achieve their full potential in a safe and protected environment. In March 2012, the Strategy for the National Child Care Reform was endorsed with an aim to set up and strengthen a national child protection system that provides optimum protection to all children. The implementation mechanism for the Child Care Reform Strategy is the Tubarerere Mu Muryango (TMM) programme (‘Let’s raise children in families’) that was launched in 2013 with the goal to reintegrate children living in institutions and transform Rwanda’s childcare and protection system into a family-based system of care. A baseline study for the programme conducted by the Ministry of Gender and Family Promotion in 2013 revealed that 3,323 children and young adults were residing in institutions. As part of the programme, over 3,151 children have been reintegrated from institutions to families and provided support directly to families who are taking in children and followed up regularly with qualified social workers and psychologists to ensure that children are receiving the right support. In addition to the MIGEPROF baseline study of 2013, another a 2016 assessment conducted by the National Council of Persons with Disabilities (NCPD) together with the National Commission for Children and UNICEF found that over 4,000 children with disabilities were still residing in institutions.

To effectively support the reintegration of children with disabilities (CwDs), promote quality and alternative family-based care, and prevent family separation from their CWDs in Rwanda, Chance for Childhood carried out a situation analysis and mapping exercise in 2021. The purpose was to establish an evidence-based understanding of the needs of CwDs and their families in Bugesera and Huye districts. The assessment, which included door-to-door mapping, identified a total of 6,689 CwDs; 2,902 in Huyeand 3,787 in Bugesera.

To support the Government in addressing the identified challenges in situation analysis and baseline surveys, Chance for Childhood (CfC), with funding from UNICEF, partnered with the National Council of Persons with Disabilities (NCPD) and the National Child Development Agency (NCDA) to implement a model project entitled “Family Strengthening and Community-Based Support for the Care of Children with Disabilities in Families.” This project, carried out between July 2021 and March 2023 in Bugesera and Huye districts, aimed to help parents find appropriate solutions while strengthening family and community-based care for children who experience disabilities. The cross-sectoral, community-based integrated support programme for children with disabilities (CwDs) and their families in Bugesera and Huye Districts was introduced to address gaps left unfilled during the first phase, ensuring that CwDs could access a comprehensive package of community and family-based social services. These include water, sanitation and hygiene (WASH), child protection, social protection, and social behaviour change communication (SBC). The phase has successfully completed with a lasting impact to the life of children who experience disabilities and their families.

3.1 Reason of scale up

Built on successful implementation of Community-Based Integrated Supports to children who experience disabilities and their families in Huye and Bugesera districts, the project is now being scaled up to Burera District. That’s why Chance for Childhood would like to conduct situation analysis, baseline survey and mapping of children who experience disabilities to inform an effective planning and quality of services’ provision in all 17 sectors of Burera district.

3.2 Project outcomes 

The program has the following expected outcomes:

Outcome 1: Conduct door to door identification, screening and mapping of children with disabilities aged 0 to 17 years and 11 months and their families

Outcome 1: Parents Support Groups Set up

Outcome 1: Community and local leaders’ involvement

This programme has three main objectives:

1. 1. To support children who experience disabilities and their families to access mainstream and disability-related services (education, healthcare, rehabilitation and social protection, child protection…).
   2. To facilitate parents/caregivers to access self-help groups and other community-based initiatives to respond to immediate special needs and build resilience for sustainable family-based care of their children who experience disabilities.
   3. To ensure that community-based structures have necessary knowledge/capacity to provide and support children with disabilities and their families.

4. Objectives of the Assignment

4.1 Scope of work

The assignment will help the project define a comprehensive set of measurements and data

collection tools and analysis methods and processes that consider expected results of the project.

The situation analysis and baseline survey will be completed at the beginning of the project, with the participation of local stakeholders, to measure the status of all indicators and to understand the starting point of key elements of the work against which later progress will be measured. This will enable project indicators at output and goal/outcome level to be measured and tracked. The mapping will follow the situation analysis and baseline survey to reveal the primary beneficiaries and gaps in raising a child who experience disability at home in a safe and protective environment.

All these will be done for a family strengthening and community-based support for care of children with disabilities in the families, ready to be implemented in Burera district.

4.2 Purpose of situation analysis, baseline survey and mapping exercise

Chance for childhood will conduct the situation analysis (SitAn) and baseline survey in four sectors (two urban, two rural) and then after will be conducting the mapping exercise in 17 sectors of Burera district. To achieve the programme’s expected results, interventions must be designed to complement and enhance the current context. It is therefore critical to have a clear understanding of the prevailing political, legal, environmental, and social milieu.

4.2.1 Situation analysis and Baseline survey

The situation analysis and baseline survey will cover the interventions of community service providers [(local authorities, health entities, education sector, community volunteers (IZUs, CHWs, PSWs and NCPD coordinators)], parents of children who experience disabilities and the community members in the targeted district, in order to understand disability and social stigma and discrimination around the disability in the community and the supports needed to create a safer space for children who experience disabilities in both families and community environments. As such, this situation analysis (SitAn) and baseline surveys are designed to enable a comprehensive analysis of the extent to which children and their families:

• • Are able to participate in their community and realise their rights.
  • Access mainstream services on an equitable basis with others.
  • Access specialised services to meet their individual support needs in their localities.
  • Access peer support; in light of rights and eligibilities enshrined in Rwandan policy

4.2.2 Mapping exercise

Chance for childhood will conduct door-to-door mapping exercise for all children with temporary impairments which can lead to the permanent impairments in an easy way and all children with permanent impairments. The mapping will only target those children aged 0 to 17 years and 11 months. The data will include child full identification such as names, age, gender, school and level of education, location (sector, cell and village), family size, parents/ caregivers’ occupation and all relevant information to the full understanding of the situation of a child in family and in the community environment. The challenges hindering the good health and development of children who experience disabilities and their families together with their basic needs to live a promising life will also be mapped. The existing community developing programmes and service providers in the domains of health, education, social and child protection across the district will be mapped.

The result of this situation analysis (SitAn), baseline survey and mapping exercise will guide the design of responsive interventions and monitoring and evaluation tools for Chance for Childhood (CfC)’s Family Strengthening and Community Based Support for Care of Children with Disabilities in Familiesproject in Burera district, in partnership with UNICEF Rwanda.

5. Methodology

The situation analysis, baseline survey and mapping exercise will use both qualitative and quantitative data collection techniques to source for appropriate information from the respondents. All data, qualitative and quantitative, collected through the assessment must be disaggregated by location, age, gender, types of disabilities, school and level of schooling. The adopted approach will follow the do-no-harm principle by ensuring that the methodologies used do not result into increased risks for respondents or for the consultant.

The consultancy will be conducted through a series of discrete activities beginning with desk reviews before face-to-face interviews. The consultant will utilize appropriate means and tools such as virtual meetings to collect information. Burera district will be the target for this situation analysis, baseline surveys and mapping exercise.

In their technical proposal, bidders should indicate their sampling plan including how they will select the sectors to be assessed and how these findings will be generalised or applied to the rest. Further, the bidders should indicate their proposed methodology including aspects of sampling, sample size, tools, design or data collection plan, which will inform the first phase of the selection process. The successful consultant will be expected to provide a detailed methodology for situation analysis, baseline and mapping exercise with their related tools for field work as part of their inception and mapping reports. She or he will be training the field staff, for a half day, on data collection method and the use of developed data collection tools.

6. Communication

The consultant shall provide biweekly email updates to Chance for Childhood on progress made against expected targets. Emails and inquiries from consultant should be answered in a turnaround period of two working days.

7. Tasks and responsibilities

The Consultant will be responsible for the following:

The deliverables expected from the consultant include the following:

1. Inception report will be prepared by the consultant and shared with the CFC Programmes Manager. The report should include a detailed methodology, including sample size, sampling plan, data collection tools, plan for field work, and data analysis.
2. Following the field visit, the consultant will prepare a short presentation of the initial findings, including at least 2 case studies, and tentative conclusions and recommendations. This will be used to debrief the CFC Programmes Manager and other relevant parties, to identify and address any misinterpretations or gaps.
3. Building on the debrief and initial feedback received, the consultant will produce a draft report that will be shared with the CFC Programmes Manager for the review.
4. Once feedback is provided by the CFC Programmes Manager, the consultant will prepare the final report. The report will follow the same presentation logic and include, at a minimum: executive summary, list of acronyms, introduction, situation analysis and baseline context and purpose, situation analysis, baseline and mapping framework and methodology, findings, case studies, conclusions and recommendations. Annexes should include the inception report, programme situation analysis indicators with situation analysis values from the situation analysis and baseline survey, list of documents reviewed, list of persons interviewed or consulted and data collection instruments.
5. For situation analysis and baseline survey, the consultant will prepare a PowerPoint presentation and two-page situation analysis and baseline Brief to facilitate sharing of the key findings, conclusions and recommendations. The Brief will include project information; situation analysis and baseline background (situation analysis and baseline purpose, situation analysis and baseline data collectors’ team, situation analysis and baseline timeframe, methodology); and situation analysis and baseline results: key findings and/or conclusions, and key recommendations.
6. For the mapping exercise, the consultant will also prepare a PowerPoint presentation and three-page mapping Brief to facilitate sharing of the key findings, conclusions and recommendations. The Brief will include project information; mapping background (mapping purpose, mapping data collectors’ team, mapping data analysis, timeframe, methodology); and mapping results: key findings and/or conclusions, and key recommendations.

7.1 Documents to be shared with the consultant

CFC Programmes Manager will share the programme document with the consultant and other relevant documents to facilitate her or him understand well the programme which leading to the promising and successful production of situation analysis and baseline report. For mapping report, the consultant will be shared with mapping data and relevant information to facilitate him or her to produce a talking and data driven report.

8. Required skills and experience

The consultant is expected to have a mix of skills relevant to the assignment. The required background and experience for the consultant is as follows:

• Master’s degree (equivalent) in the fields of Education, Statistics, Social Sciences, Project Management, International development, Development studies and any other related field
• Have at least a minimum of 5 years’ experience conducting household-level surveys such as community developing programmes in rural and urban areas, design and perform similar multiple evaluations and surveys.
• Legal status recognized by the Government of the republic of Rwanda, enabling the consultant to perform the above-mentioned tasks under the laws of Rwanda.
• Experience with research and participatory methods.
• Strong capacity and experience in planning and organizing survey logistics
• Good in networking with experienced enumerators, supervisors and data entry clerks.
• Strong capacity in data management and statistics.
• Strong interpersonal skills and a team-oriented spirit.
• Strong awareness and understanding of Inclusive development concepts both in Rwanda and Globally, is strongly preferred
• Strong writing and analytical (a sample of recent analytical report is requested).
• Demonstrated ability to work in a multi-cultural environment and ability to establish good and effective relationships with CFC Country Presentative, CFC Programmes Manager, CFC field staff, community members and other national partners.
• Strong knowledge of English and Kinyarwanda.
• Have relevant experience in working with governments and/or international organizations on consultancy assignments, especially in situation analysis, baseline and mapping exercises, or disability and inclusion.
• Have excellent proven written, spoken English and communication skills.
• Knowledge on issues of Child protection and violence against children will be an added advantage including knowledge on Prevention of Sexual Exploitation and Abuse (PSEA).

8.1 Language requirements

1. All deliverables are to be written in English and meet good language standards.
2. Knowledge of a Kinyarwanda is a key.

8.2 Additional requirements

1. Strong inter-cultural competences
2. Awareness and sensitivity of gender, disability and social inclusion
3. Possess facilities and equipment to conduct research
4. Ability to work with minimum supervision and in a team
5. Adherence to UNICEF and Chance for Childhood’s Values

9. Survey arrangements

The consultant will work for a maximum of 60 working days. Applicable administrative and logistical support will be provided by Chance for Childhood.

9.1. Timeline

The expected duration of the consultancy is 3 months (60 working days) upon signing of the contract. The tentative schedule of deliverables are as follows:

10.Terms of payment

Chance for Childhood will provide the consultant with an advance of 15% of the total budget of this consultancy. The consultant will gain 35% of the total cost after the submission of situation and baseline report. He or she will be provided with the rest 50% after the submission of final mapping report. Note that, all the three instalments will include all related costs including 15% withholding tax.

11. How to apply

11.1 Technical Proposal

This should be in Open Sans, normal page margin and 1.5 line spacing. It should have ten (10) pages maximum and should provide responses to the following questions:

1. Which methodology will be adapted to accomplish the data collection, analysis and report writing?
2. Which data parameters will be used for data analysis?
3. What is the profile of the consultant or key personnel for these assignments?
4. Could you please provide details about your experience in undertaking similar assignments?
5. How will you undertake and accomplish the various tasks for these assignments?
6. The responses to these questions should not exceed ten pages as mentioned above.

11.2 Proposed cost and Work plan 

The proposed cost and work plan should be on the attachment as follows:

• Detailed budget or cost proposal (in excel), including all costs associated with the assignments.
• Detailed timeline or work plan (in excel or word). This should be in days.
• Resume of the key personnel not exceeding 5 pages.
• Samples of the previous evaluation reports (at least two) from similar works (with permission).

Interested candidates are requested to submit a proposal outlining the following in line with the details provided in the tender above:

• A detailed CV
• Brief letter, describing previous experience on similar projects. Creative ideas and suggestions are encouraged.
• Technical proposal.
• Financial proposal with detailed budget breakdown

Please submit your application to: apply@chanceforchildhood.org and give copy
to elie.kwizerimana@chanceforchildhood.org with subject line “Family Strengthening and Community Based Support for Care of Children with Disabilities in Families”. The deadline is midnight GMT on Friday 26th September 2025. Only strongest candidates will be contacted due to anticipated high volume of applications. The successful applicant will be required to start on 1st October 2025.

12. Application Review Process

Each application will be assessed on the quality of technical proposals, previous work experience, and financial competitiveness. The technical proposal will be reviewed and scored prior to reviewing the financial proposal.

Chance for Childhood promotes and upholds the principles of equal opportunities and its policies. Chance for Childhood has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives, or partners. Recruitment to all jobs at Chance for Childhood includes, in particular, criminal record checks/police background check and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do. The successful candidate will therefore need to review, agree, and sign Chance for Childhood’s Child Protection Policy (CPP) prior to starting the post.

14. Confidentiality

The consultant should agree to maintain the confidentiality of all data and information from Chance for Childhood’s stakeholders and the documents to be given by Chance for Childhood, and to use it exclusively for the purposes of this consultancy.

All resources to be used in this consultancy will remain the Chance for Childhood’s properties. Thus, the consultant is requested to submit all data in excel, words, PPPs or in any other data storing tools annexed to their related reports.