2 Job Positions at United Nations High Commissioner for Refugees (UNHCR): (Deadline 1 October 2021)
Supply Assistant at United Nations High Commissioner for Refugees (UNHCR): (Deadline 1 October 2021)
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Eligible Applicants
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This position is advertised open to internal and external applicants.
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Procedures and Eligibility
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Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
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Duties and Qualifications
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Duties
– In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern. – Support warehouse management, assist the process of the custom clearance of consignments, assist in drafting exemption requests, assist with goods & services deliveries and assist in providing information on the status of requests and the availability of items in the supply chain. – Assist in maintaining accurate and comprehensive records on supply activities and assist in providing reports and updates periodically, and on request. – Assist in the preparation of purchase requests. – Assist in preparing quotation requests and tenders, assist in producing bid-tabulations from tenders, and assist preparing purchase orders for approval as per instructions of senior Supply staff or other line managers. – Assist in dispatch approved Purchase Orders, and assist in follow-up with the delivery of ordered commodities and services. – Assist in producing standard asset management reports and other asset information, periodically and when requested. – Assist in identify and assess vendors based on their capability for delivering commodities and services. Assist in maintaining vendor and item master databases. – Assist in maintaining accurate data in all relevant business systems. Assist in compiling statistical information on supply chain related matters that will assist in decision making.In the Regional Bureaux: – Assist in tracking global Supply KPIs for the region and assist in preparation of regional ones, as required. – Assist in monitoring all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and assist in providing relevant reports to senior managers. – Assist Country Operations in MSRP management. In the Country Operations: – Perform other related duties as required. Minimum Qualifications Field(s) of Education Certificates and/or Licenses Relevant Job Experience Desirable Functional Skills |
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Position Competencies
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Competencies as defined in Job Profile
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Language Requirements
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Knowledge of English and/or UN working language of the duty station if not English
======================================================================================================== See below for this postion’s Operational Context ======================================================================================================== |
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The Supply Assistant provides support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR).
The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity. |
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Closing Date
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Closing date for submissions or applications is 01 October 2021
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Driver at United Nations High Commissioner for Refugees (UNHCR): (Deadline 1 October 2021)
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ELIGIBLE APPLICANTS
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This position is advertised open to internal and external applicants.
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PROCEDURES AND ELIGIBILITY
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Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
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DUTIES AND QUALIFICATIONS
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Duties
– Drive UNHCR vehicles for the transport of authorized passengers, deliver, and collect documents and other items. – Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required. – Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards. – Perform minor repairs, arrange for other repairs, and ensure that the vehicle is kept clean. – Ensure that the steps required by rules and regulations, or other local procedures, are taken in case of involvement in an accident. – Log official trips, daily mileage, gas consumption, oil changes, greasing, etc. – Ensure that instructions and security guidance provided by the supervisor and security focal point are strictly followed. – Ensures valid documentation for passengers, items or cargo in vehicle. – Perform other related duties as required.Minimum Qualifications Years of Experience / Degree Level Field(s) of Education Certificates and/or Licenses Relevant Job Experience Functional Skills |
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POSITION COMPETENCIES
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Competencies as defined in Job Profile
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LANGUAGE REQUIREMENTS
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Knowledge of English and/or UN working language of the duty station if not English.
======================================================================================================== See below for this postion’s Operational Context ======================================================================================================== |
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OPERATIONAL CONTEXT
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The Driver in the UNHCR Office is normally supervised directly by the Administrative Officer/Associate/Assistant or another staff member when the scale of the Operation so require it. Besides driving, the incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the Organisation. S/he is required to follow strict instructions and security guidance provided by the supervisor. While the basic function of a driver is to drive the official vehicles of UNHCR, s/he may be called upon to perform minor maintenance and repair of UNHCR vehicles. The Driver has regular contacts with staff within the UNHCR Office and with others (including Partners, government authorities, etc.) outside UNHCR involving a limited exchange of information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
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