3 Job Positions at Rwanda Bridges to Justice: (Deadline 27 May 2022)
Financial Planning and Reporting Coordinator at Rwanda Bridges to Justice: (Deadline 27 May 2022)
Approved Draft of the Accountant Advert to be posted on Jobs in Rwanda.
ABOUT RWANDA BRIDGES TO JUSTICE (RBJ)
Rwanda Bridges to Justice (RBJ) is a local non-profit organization registered with Rwanda Governance Board. Using a neutral, and collaborative approach, we work to strengthen justice institutions and improve Rule of Law through enabling Access to Justice. Specifically, we work to guarantee the basic legal rights of ordinary individuals in Rwanda.
POSITIONS AVAILABLE
Financial planning and reporting coordinator
One (1) position is available at RBJ.
Duties:
The Accounts will be assigned tasks according to the needs of the organisation that include but are not limited to:
- Preparing annual project budgets and cash flow to ensure that cost allocation ratio is adhered to.
- Monitor projects budget utilization at the cluster level and provide information on levels of spending and any financial irregularity to the relevant Managers.
- Timely upload with the accuracy of project budgets in the system and timely fund commitment.
- Prepare, examine, and analyse accounting records, and other financial reports to assess accuracy, completeness, and compliance with donor-specific reporting and procedural standards & requirements by ensuring project-related payments are done on time and transactions are properly recorded and posted in set up systems.
- Financial Report Accuracy and timely payment.
- Monitor Cluster bank accounts and prepare bank reconciliation on a monthly basis, process cash transfer to ensure sufficient funds on the account for payments and prepare monthly funding requests in line with the budget guidelines.
- Ensure the accuracy of monthly bank reconciliation and cluster funds request
- Maintain efficient management of Cluster Assets and conduct a regular inventory to reconcile system reports and physical count of assets and maintain an update assets register; and ensure proper fleet management.
- Monthly physical inventory and cluster assets reconciliation
- Participate in procurement meetings, process, and ensure cost-effectiveness through the competitive bidding process, quality product and compliance with donor-specific procurement requirements, policies, and guidelines.
- Ensure a competitive bidding process with a quality product
- Ensure that Cluster balance sheet accounts are monthly and quarterly reviewed, analyzed and reconciled by ensuring accurate balances.
- Staff cluster Advances are cleared on a monthly basis without any outstanding.
- Work with Auditors and provide relevant information as far as a financial audit is concerned and ensure timely implementation of audit recommendations.
- Timely implementation of Audit recommendations
- Participate in proposal writing with the view to provide financial advice and develop project lifetime budget in line with Donor budgeting templates and guidelines.
- Financial advice provided, proposals including the project budget life time submitted to potential donors within the deadlines and in accordance to WV and donor requirement.
- Participate in partner capacity assessment and ensure accurate and timely submission of partner financial accountability.
- Advance for Partners accounts reconciliation.
Performance Tasks:
QuickBooks Posting
- Preparing journal vouchers
- Enter all journal entries into the accounting software
- Reconcile Ledger Accounts.
- Produce daily transactions posting report
Recordkeeping
- Maintain Softcopies and hard copies of detailed records of supporting documentation for all payments transactions
- Ensure all documents are stamped and filed appropriately
- Verify completeness of all vouchers prior to posting ensuring that all necessary attachments are included
Accounts Receivable
- Follow up on accounts receivables before closing the report
- Follow up with managers to ensure that advances are accounted for on time
- Manage staff advances requisitions in QuickBooks, through reviewing accountabilities, reviewing reconciliations
- Provide status reports to staff on a weekly basis
Payments
- Receiving and reviewing invoices and preparing vouchers
- Receiving and verifying requisitions and preparing vouchers
- Paying vendors and responding to all inquiries regarding finance
- Disbursement of petty cash
Desired Skills and proficiencies:
- Thorough knowledge of basic accounting procedures and principles.
- Proven knowledge of various donor regulations and requirements
- Experience with creating financial statements
- Experience with general ledger functions and the month-end/year-end close process
- Excellent accounting software user
- Good Experience for work on MS Office (especially Word & Excel)
- Data Entry Management
- Planning and Organizing
- IT and communication skills
- Communication and organizational skills: verbal, writing and presentation skills.
- Strong attention to detail.
- Proactive in problem-solving.
- Self-motivation and ability to work independently, in a team and under pressure.
- Commitment to diversity.
- Ability to work in a team.
QUALIFICATION:
- Accounting, commerce or business administration degree from a leading university, a masters in any of the mentioned fields is an added advantage. ACCA Part II or CPA qualified
EXPERIENCE AND SKILLS
- At least 3 years of experience in a complex commercial or development sector organization. Significant budgeting and reporting experience, understanding of budgeting and forecasting.
- Computer fluency; highly competent using MS Word, Excel, PowerPoint and experience working in complex financial systems like Sun systems, Agresso, PeopleSoft etc.
- A flair for figures and analysis
- Experience of working in a fast-paced environment with high levels of change and quick turnaround times, whilst delivering to the highest standards.
Judgement and Decision-Making
- The jobholder should have a high level of decision-making ability and is authorized to make decisions/take actions on the majority of operational matters in the accounting section.
- Decisions that require consultation with the line Manager and other senior managers include major strategic issues, policy/procedural changes, approval of M&E budgets and plans and financial decisions outside budget.
Salary:
The salary is commensurate with qualifications, experience and the number of tasks to be taken on.
How to Apply:
Please email your application with a CV and cover letter (one page maximum for each) highlighting your key skills, supporting documents and your availability to [email protected] cc. [email protected] by the 27th of May 2022 at 15:30hrs Rwandan time in Doc or Pdf Format marking that you are “Applying for the Accountant Role with RBJ” in capital letters.
The Cover letter should be addressed to:
The Head of Human resource
Rwanda Bridges to Justice
P.O.Box 6607
Century Park, Kigali-Rwanda
Suitable applicants will be contacted by Rwanda Bridges to Justice for an interview. Application that does not follow the instructions given or are incomplete will not be considered.
GENDER EQUALITY
As a non-governmental organization, RBJ strives to respect and promote gender equality in all aspects of our work and we thus encourage female candidates to apply.
Legal program Assistant at Rwanda Bridges to Justice: (Deadline 27 May 2022)
Approved Draft of the Legal program Assistant Advert to be posted on Jobs in Rwanda.
ABOUT RWANDA BRIDGES TO JUSTICE (RBJ)
Rwanda Bridges to Justice (RBJ) is a local non-profit organization registered with Rwanda Governance Board. Using a neutral, and collaborative approach, we work to strengthen justice institutions and improve Rule of Law through enabling Access to Justice. Specifically, we work to guarantee the basic legal rights of ordinary individuals in Rwanda.
POSITIONS AVAILABLE
Legal program Assistant
One (1) position is available at RBJ.
Assistant
- Assist with organising of events and making activity reports
- Assist with guiding volunteers in conducting different activities of RBJ
- Assist with events planning, logistics and coordination
- Sending invites to participants and making & producing activity materials
- Arranging internal meetings with volunteers.
- Providing Support to Volunteers.
- Providing support on any longer-term project activities
- Such other duties as may reasonably be required from time to time
- Managing of the data in relation to activities implemented by RBJ.
- Operate and assist volunteer in the use of the JusticeHub application
- Manage RBJ social media accounts.
Coordinator
- Creating new and active groups in relation to the activities being implemented.
- Managing and leading volunteer groups and local activists.
- Researching and analysing key locations for possible community engagement.
- Holding meetings and events designed to engage with the local community, leading and chairing meetings as required.
- Supporting the Organisers with sourcing activity related items and budget management
- Maintaining social media channels.
- Monitoring and recording output metrics and measuring impact within an agreed monitoring, evaluation and learning framework and collaborating with working group colleagues as required.
- Maintaining a volunteer database, ensuring RBJ compliancy.
- Administrative and coordination support to the team
PERSON SPECIFICATION
Assistant
Essential
- Strong organisational skills, and a methodical approach with a proven ability to prioritise tasks, manage a busy varied workload and work to deadlines
- Excellent written and verbal communication skills
- A high level of attention to detail
- Evidence of team working and build strong working relationships
- Proactive approach to problem solving
- Numerate and able to work with comfortably with spreadsheets
- Ability to Travel to and from different locations to organise events, stalls and activities
Desirable
- University degree in relevant fields preferably in Law, a masters the mentioned field is an added advantage;
- Previous exposure to similar or RBJ projects methodology would be an added advantage;
- Understanding of similar or RBJ’s volunteer structures;
- Problem-solving and decision-making skills;
- Proven project management skills;
- Report writing skills in English;
Salary:
The salary is commensurate with qualifications, experience and the number of tasks to be taken on.
How to Apply:
Please email your application with a CV and cover letter (one page maximum for each) highlighting your key skills, supporting documents and your availability to [email protected] cc. [email protected] by the 27th of May 2022 at 15:30hrs Rwandan time in Doc or Pdf Format marking that you are “Applying for the Legal program Assistant Role with RBJ” in capital letters.
The Cover letter should be addressed to:
The Head of Human resource
Rwanda Bridges to Justice
P.O.Box 6607
Nyarutarama, Kigali-Rwanda
Suitable applicants will be contacted by Rwanda Bridges to Justice for an interview. Application that does not follow the instructions given or are incomplete will not be considered.
GENDER EQUALITY
As a non-governmental organization, RBJ strives to respect and promote gender equality in all aspects of our work and we thus encourage female candidates to apply.
Programme Coordinator and M &E at Rwanda Bridges to Justice: (Deadline 27 May 2022)
Approved Draft of the Programme Coordinator and M &E Advert to be posted on Jobs in Rwanda.
ABOUT RWANDA BRIDGES TO JUSTICE (RBJ)
Rwanda Bridges to Justice (RBJ) is a local non-profit organization registered with Rwanda Governance Board. Using a neutral, and collaborative approach, we work to strengthen justice institutions and improve Rule of Law through enabling Access to Justice. Specifically, we work to guarantee the basic legal rights of ordinary individuals in Rwanda.
POSITIONS AVAILABLE
Programme Coordinator and M &E
One (1) position is available at RBJ.
Duties:
Manage all aspects of the implementation of the RBJ programmes that include but are not limited to:
Ensure coherence of programme activities with Rwanda Bridges to Justice Response Strategy
- Link programme activities to the organization’s global strategy;
- Responsible for successful project implementation with high-quality standards as per the project objectives and country strategy
- Ensure that programme activities contribute to RBJ programme and advocacy priorities
- Identify and build links with other programme sectors, ensuring that issues that relate to RBJ initiatives are raised and addressed
Ensure programme activities in the operational area are well managed and monitored to fulfill the requirements of approved Rwanda Bridges to Justice Thematic quality standards and Annual Operational Plans.
- Lead the development of a comprehensive implementation strategy with clear benchmark indicators and work plans.
- Responsible for developing, implementing, and monitoring quarterly, monthly and weekly activity plans to achieve expected results ensuring quality compliance. This includes planning of activities, budgets, and procurement.
- Work with staff to ensure effective monitoring, evaluation, and documentation of programme activities.
- Produce timely reports, and assure that quality weekly, monthly, quarterly, and other reports including all required reports to the donor agencies are developed and submitted in accordance with agreed donors’/members schedules;
- Participate in program proposal processes and ensure that all programs’ processes in accordance with grant agreements, are completed within time and on budget;
- Oversee and ensure effective budget management through monitoring of budget Vis-a- Vis actual spending linked to the detailed implementation plan and the procurement plan.
- Highlight and follow up on capacity assessment and capacity building plans to ensure quality programming;
- Coordinate with Humanitarian Support Service and Supply Chain departments to ensure effective use and delivery of RBJ resources.
- Work very closely with various respective technical specialists based at the Office for proper programs integration and coordination;
- Support the project implementation by ensuring gender, age, disability and inclusive approaches at all levels.
- Work very closely with various respective technical specialists based at the Country Office for proper programs integration and coordination;
Overall management responsibility for all RBJ Volunteer staff.
- Lead and motivate the team to ensure effective implementation of program activities, including by providing technical support to ensure program quality
- Ensure there are regular staff team meetings
- Ensure key problems are brought to the attention of the Manager for discussion and review
- Monitor and support Volunteer staff in implementing the project management systems and guidelines to ensure the smooth implementation of approved activities.
- Ensure appropriate induction, training and follow-up in grants/financial management, logistics and security guidelines, monitoring and evaluation procedures and guidelines.
Capacity building and technical guidance on program implementation
- Make visits to the filed for program implementation;
- Assist the Team leaders and the Team in identifying technical support required from technical support staff in the implementation, monitoring, and evaluation of programme activities.
- Liaise with key departments in the Country, region, and in member offices on technical issues to ensure adherence to best practice approach for implementing of RBJ activities.
- Identify, analyze and engage in advocacy opportunities to influence key donors’ plans and policies to promote attention to and sufficient resources for awareness-raising on the RBJ activities;
- Participate in mid-term or final evaluations and ensure lessons contribute to the development of future RBJ program work.
Monitoring, Evaluation, Accountability, and Learning / Research
- Together with the team provide programmatic inputs for the development of the ToRs, review ToRs of evaluations/baseline studies which include background information and scope of work and proposed methodology;
- Review accountability to beneficiary’s data and reports and provide technical support to the implementation team and use key learning from accountability system for program development, planning, improvement, and implementation;
Program relations and development
- Manage performance of direct reports in the work area through:
- Effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews, and fair and unbiased evaluations;
- Build the capacity of staff to monitor or manage grants and awards as well as understand and implement compliance requirements from donors, and/or the Government of Rwanda.
- Maintain clear communication with both the functional (direct) line manager, donor, and the technical manager to foster a smooth working relation under the existing matrix structure.
RBJ representation, Coordination in both in internal and external activities
- Regularly coordinate and collaborate with the team to strengthen programming and impact for the beneficiaries;
- Engage local authorities and make sure that RBJ is considered one of the preferred partners that supports our program line of implementation;
- Coordinate and ensure relevant information from interagency, coordination, sector, working group meetings are timely shared to a concerned staff, program area level.
- Coordinate effectively with volunteers, Donors, stakeholders, and other implementing partners to ensure our cause is advocated for and influenced at all levels.
- As necessary, participate in and strengthen interagency coordination on activities implemented through close liaison with other partners, and other stakeholders.
- Close monitoring of developments around the program activities, and provision of strategic advice to the response and the team leadership on RBJ’s programming and response options.
- Forster effective working relationships with all key external personnel mentioned above
- Work in close coordination with volunteers and implementing partners to ensure a response to beneficiaries is provided in a holistic manner.
BEHAVIOURS (Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling RBJ values;
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
- Widely shares their personal vision for RBJ, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
- Values diversity, sees it as a source of competitive strength;
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency; demonstrates highest levels of integrity
- Always acts in the best interests of the beneficiaries
QUALIFICATIONS, EXPERIENCE AND SKILLS
- University degree in relevant fields preferably Project Management, International Relations, Law, a masters in any of the mentioned fields is an added advantage;
- Previous exposure to similar or RBJ project management methodology would be an added advantage;
- Understanding of similar or RBJ’s administrative and operations management structures;
- Problem-solving and decision-making skills;
- Proven project management skills;
- Report writing skills in English;
Salary:
The salary is commensurate with qualifications, experience and the number of tasks to be taken on.
How to Apply:
Please email your application with a CV and cover letter (one page maximum for each) highlighting your key skills, supporting documents and your availability to [email protected] cc. [email protected] by the 27th of May 2022 at 15:30hrs Rwandan time in Doc or Pdf Format marking that you are “Applying for the Programme Coordinator and M &E Role with RBJ” in capital letters.
The Cover letter should be addressed to:
The Head of Human resource
Rwanda Bridges to Justice
P.O. Box 6607
Century Park, Kigali-Rwanda
Suitable applicants will be contacted by Rwanda Bridges to Justice for an interview. Application that does not follow the instructions given or are incomplete will not be considered.
GENDER EQUALITY
As a non-governmental organization, RBJ strives to respect and promote gender equality in all aspects of our work and we thus encourage female candidates to apply.
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