IPD Manager at SOS Children’s Villages Rwanda: (Deadline 7 February 2022)

The Institutional Partnership Development Manager mobilizes institutional funding for SOS CVs Rwanda and is a key contributor to the growth of the funding portfolio. He/she develops project proposals including budgets and tools such as log frame matrix, stakeholder analyses, risk matrix. He/she also contributes to donor contract management and donor compliance. He/she reports to the Head of Fund Development and Communication.

Key performance areas and main responsibilities:

I. Specific Responsibilities

a) Fundraising and Donor Liaison

• Develop and write program ideas, concept notes and project proposals
• Conduct comprehensive background research relevant for writing program ideas, concept notes and project proposals
• Development of budgets for project proposals
• Develop project proposal tools including logframe matrix, problem and objective trees, stakeholder analyses, risk matrix etc…
• Developing Terms of Reference for assessments, feasibility studies that inform project design
• Identify institutional partnership opportunities at the national local level (from bilateral, multilateral, international organizations, foundations)
• Develop and maintain good relationships with donors by ensuring regular follow up on communications and effective reporting.
• Follow-up on donor compliance with Technical and Finance Team
• Ensure regular communication with the SOS regional office with regard to Institutional Partnership Development requests and updates.
• Prepare and submit quarterly reports.

b) Donor Contract Management

• Responsible for Donor Contract Management of institutional grants, including contract preparation, development of consortium agreements, partnership agreement, etc..
• Review the quality of donor reporting making sure that donor compliance requirements are met during the entire project implementation phase.
• Develop and maintain a mechanism for management and filing of institutional contracts including regular update of project master list.
• Ensure all funding files (electronic, system and paper) are complete and kept up to date.
• Undertake routine donor contract administration for country programzmes including maintenance of records on donor contracts in Rwanda
• Establish a close working relationship with the Finance and Program Department and ensure synergy in donor budgeting, contract management, IPD compliance and donor reporting.

d) Strategy, Capacity Building

• Develop and implement an institutional fundraising and partnership work plan in line with the needs of SOS Children’s Villages Rwanda and aligned to the IPD strategy
• Develop in collaboration with the Regional Office IPD strategies
• Train and support regularly relevant staff in Project Cycle Management, contract management and IPD compliance.

e) Partnership Development and Networking

• Maintain regular contact with donors by attending regular meetings and donor forums
• Assess partners for purposes of bidding for large donor projects, sub granting etc…
• Organize project high-level kick-off meetings with donors and key stakeholders
• Develop project communication documents such as project one pagers, correspondences, communication on IPD updates
• Participate in regional IPD networking and training forums and contribute to development of new IPD strategies to improve practice
• Organize donor visits related to fundraising and institutional partnership development

II. Performance Indicators

• Number of program ideas, concept notes, and project proposal written and developed
• Number of project proposal that have been granted
• Amount of funds (in USD) raised from institutional partners
• Number of agreements signed with donors
• Number and quality of capacity building/training/coaching conducted for staff
• Developed and implemented a National Institutional Partnership work plan
• Developed and maintain donor contract management mechanism and filing system
• Review of project reports for IPD compliance in (internal and external donor reports)

III. Qualifications, Experience and Skills

• MANDATORY: Excellent English language written skills are required for development of proposals
• A holder of a Bachelor’s degree in development/social sciences (Sociology, Development studies, Economics or related field).  A Master’s degree will be an added advantage.
• Excellent know how of project proposal writing skills is required, especially in the sectors of Child Protection, Livelihoods, Education, Health
• He/she should have 5-8 years’ extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of writing of project proposal
• Potential candidates should demonstrate evidence of medium/large proposals they have developed and won (0.5 – 2M USD)
• A thorough understanding of Project Cycle Management is an asset.
• Knowledge of Results-Based Management (RBM) approach is an additional asset
• The post holder should have the following competencies flexibility, self-drive, attention to detail, respecting tight deadlines, ability to work with different teams in a fast-paced environment.
• He/she should be highly proficient in MS Word, Excel, Power-point and the use of Internet for research.
• Organizational awareness – understanding how to get what information

IV. Application Process

Candidates interested in this offer should send their applications to [email protected]. The application dossier should contain:

• A cover letter,
• Detailed CV with three referees,
• Copy of academic qualifications
• And a duly completed application form available on the following website:
  https://forms.office.com/r/D7thzY3Ddw

Please indicate in the subject line “Institutional Partnership Development Manager”. The deadline for application is Monday 7^th February 2022.

NB: The applications from qualified women are strongly encouraged

• Only shortlisted candidates will be contacted.
• Late applications will not be accepted.

• For your applications to be considered, you must submit a completed form and then send the requested documents to a given email.

“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation, and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Done at Kigali, 24 January 2022

Jean Bosco KWIZERA

National Director

SOS Children’s Villages Rwanda