Director of Administration and Finance Unit at National Commission For Human Rights (NCHR): (Deadline 12 February 2025)

Coordinate the development, execution and monitoring of Commission’s budget  Participate in the development of key priorities/Action Plan of the Commission;  Participate in the budget preparation process;  Participate in budget negotiation with MINECOFIN, Parliament and development partners;  Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;  Monitor Commission budget execution in compliance with public finance procedures;  Receive and check all invoices and requests and forward them for payment;  Verify and sign all payments;  Ensure timely preparation of periodic budget execution and financial statement reports;  Participate in budget revision process; Coordinate staff recruitment and selection process  Supervise the implementation of the policies and procedures of recruitment of staff;  Supervise the elaboration of the job descriptions;  Supervise and assess the process of recruitment from advertisement to selection of successful candidates;  Guide the orientations/induction of the appointed staff;  Lead the probation process. Coordinate staff planning and development  Coordinate the elaboration of training plans;  Monitor the implementation of the approved training plans;  Supervise trainings impact assessment. Coordinate performance management of Commission staff  Coordinate the preparation and signing of the performance contracts;  Monitor the implementation of the employees’ performance contracts and their appraisals;  Coordinate and submit the annual performance evaluation report of employees. Coordinate payment and compensation  Supervise the preparation of the salary budget and other benefits;  Monitor the preparation of the salary payroll lists, fringe benefits and other bonuses;  Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations. Ensure proper Labor relations  Coordinate staff leave plan and its implementation;  Monitor staff attendance, investigate causes for staff absence and recommend solutions;  Organize the general staff meetings;  Manage staff complaints. Supervise and coordinate the management of office material and assets  Review and approve the list of office material to be purchased;  Ensure the approval of office equipment’s by management;  Contribute to the procurement process related to tenders with operational nature;  Approve material requests from staff;  Ensure the preparation of monthly inventory report and monthly inventory review;  Ensure regular update and inventory of Commission assets register;  Coordinate auctions of Commission assets; Coordinate and monitor activities of the unit  Organize unit regular meetings;  Ensure quality staff performance contract are prepared and co-signed;  Monitor the implementation of the unit employees’ performance contracts and their appraisals;  Prepare and submit the mid-term and annual performance evaluation report of unit staff;  Ensure coaching and knowledge transfer of staff;  Ensure proper orientation and induction of new unit staff;  Ensure proper contract management for operational services;  Ensure preparation and submission of activity plans and periodic report;  Coordinate external and internal audit of the Commission;  Build and strengthen partnerships with stakeholders Supervise and coordinate activities of central secretariat  Supervise the reception, recording and distribution of all incoming and outgoing mails;  Supervise the establishment and maintenance of the general filing system and file all correspondences. . Supervise and Coordinate ICT related activities  Perform database and application administration, performance and backup  Installation, maintenance and updating software in desktops, and laptops. Manage and preserve the Commission’s records, documentations and archives  Supervise proper management of archieves, books and other records