Finance and Accounting Officer at Nature Rwanda (Deadline: 03 May 2022)

Finance and Accounting Officer at Nature Rwanda (Deadline: 03 May 2022)

JOB DESCRIPTION

Position: Finance and Accounting Officer

Reports to: Executive Director

Supervises: None

Location: Musanze, Rwanda

Type of Contract: Full-time

About Nature Rwanda

Nature Rwanda is an independent registered Non-Governmental and Non-profit Civil Society Organisation founded in 2017 and operating in Rwanda under the legal personality N0470/RGB/NGO/LP/04/2019 issued by Rwanda Governance Board.

Nature Rwanda’s vision is to build communities where human beings coexist with nature without compromising the well-being of future generations. This is being achieved by contributing to the conservation of biodiversity and ecosystems in a way that fosters a sustainable future and leads to social and economic transformation in communities, while addressing issues that threaten the coexistence of humans and nature.

About the post

Nature Rwanda is looking for a highly-analytical and qualified Finance and Accounting Officer to join the team. In this position, he/she will be responsible for the financial health of the organization by managing all accounting and financial procedures. His/her duties will include but not limited to planning budgets, participating in audits, monitoring transactions, and preparing invoices. To succeed in this role, he/she must demonstrate in-depth knowledge of financial procedures, and systems. In addition to being an excellent communicator, our ideal candidate will also have outstanding analytical and time management abilities.

Key responsibilities

Finance & Accountant

• Ensure completeness of supporting documentations for payment.
• Invoice coding and data input into Oracle on a daily basis.
• Responsible for petty cash disbursements, replenishment and petty cash count.
• Ensure bank and petty cash transactions are recorded on a daily basis.
• Prepare monthly cash-flow control sheets with original documents of all transactions.
• In coordination with projects coordinators, forecast of funds needed.
• Review field budget activities to ensure cost efficiency.
• Coach and train field staff in all matters regarding financial reports.
• Ensure all transactions are processed and ready in time for month end and quarter end close as per agreed timetable,
• Review money requests, payment vouchers, bank & petty cash control sheets,
• Verify travel expense reports.
• Ensure all procurements comply with competitive 3 quotes bidding.
• Issue, track and reconcile approved travel advances to field office staff; review advance reconciliation and claims for completeness and accuracy.
• Manage filing/archiving of all Accounts Payable documents and admin files (including invoices, payment vouchers, credit memos, and expense reports)
• Ensure all transactions accepted for payment processing are correctly approved and accurate accounting information provided for posting in the ledger.
• Assist in the preparation of budgets for all proposals.
• Prepare monthly payrolls
• Assist in the preparation of budgets for all proposals.
• Provide regular and timely budget reports and analysis to the Executive Director and project coordinators.
• Liaise with donors on finance and budget issues as required
• Assist the Executive Director and project coordinators in the Management of financial issues.

Audits

• Provide support role in audits (internal and external) including preparation of documents for internal, external and donor audits).
• Liaise with internal and external auditors on audit related matters.
• Assist in providing management responses to audit reports and timely implements the audit recommendations.

Requirements and skills

• Bachelor’s degree in accounting, finance, economics or related field.
• At least 2 years related work experience, preferably in NGO settings.
• Outstanding financial and analytical skills.
• Proficient with cash handling.
• Proficient computer skills.
• Proficient with QuickBooks and MS Office.
• Outstanding communication skills, both verbal and written.
• Excellent organizational skills.
• Commitment to Nature Rwanda’s values and vision

Interested and qualified candidates must submit their application online vial this link: https://form.jotform.com/221143702767049 . The application dossier must contain the following documents: A filled application form, a detailed CV indicating proof of past experience, a copy of degree and other relevant certificates, a copy of the national ID, and at least one recommendation letter from the previous employer. Application will be accepted until Tuesday 03 May, 2022, at 5 PM. Only shortlisted candidates will be invited for a written exam.

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